A report, an expense form, a sales forecast, or an activity that seems to take a disproportionate amount of time, and you are not sure of its value?
What about your team?
If so, you are not alone. I often see this challenge of time-consuming admin and how it frustrates and stresses people out.
In this blog, I share six ideas on what to do to reclaim your time and create efficiency in admin tasks.
There can be a high cost of time consuming admin
That is a lot of time to not be on high-value activities.
The result was stress, frustration and a feeling that they were not working on the highest value work that would make the biggest difference to their team and their organisation.
Why does admin overload happen?
- Some admin was bought in for a good reason some time back, but it no longer serves its purpose.
-Sometimes, admin is a form of control. More senior managers may use it as a way to check on what is going on, and then it takes on a life of its own. It is not the most effective method.
Time is your most valuable asset. The best leaders control it and use it wisely, for themselves and their teams.
These are the 6 steps I think make the difference:
A client once told me that he had a report he had to do each month; it took ages, and he was pretty confident no one used it. He then was off sick, and it did not go out. Not one person chased him for it. He used that as the catalyst to talk with colleagues and propose stopping it. Everyone agreed a more light-touch approach would work.
Starting the conversation of streamlining administration can often help you here.
Simple changes can reduce time and maintain the quality of output, and mean that everyone has efficient admin practices.
This keeps the feedback loops open and means you will constantly ensure that the admin required is done in a timely and time-efficient manner, keeping everyone happy.
Action Step: Be proactive on inefficient admin
- Ask your team members about how much time they are spending on admin. What works and does the job? What does not and could be reviewed?
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